The numerous factors that go into a schedule can make rostering quite the hassle. The staff availability, requested leave, staff skills, and other factors need to be registered in a roster that is both fair and equal. Making a good schedule can take quite some time and can cause frustration if not done correctly.
Luckily, there is a better option than rostering manually with pen and paper: online rostering. Read all about the benefits of online rostering in this article.
Real-time updates
An online schedule can make rostering quite easy and makes sure that everyone is up-to-date at all times. An online schedule is accessible anywhere and, therefore, everyone will be able to know their schedule and be informed when something changes. Personnel do not have to call to receive the schedule but can simply look it up online.
Moreover, changes are easily requested through the system and the staff will get a notification if there have been updates.
Efficient rostering
Manual rostering with pen and paper can take quite some time. With online rostering, labor costs are saved because it is quick. E-rostering & online employee roster programs contain all the information that needs to be kept in mind while rostering, such as approved leaves, payroll budget, and individual skills. If you over or under schedule, the system will produce an error.
The HR department can focus on other jobs and spend less time on rostering with an online rostering program.
Brings down absence and fatigue
Digitalizing your business and roster can help bring down absence and worker fatigue. The e-rostering program considers staff availability and, therefore, it is not possible to schedule people outside of their availability. Not only does this avoid a lot of frustration but it also enables flexible scheduling. Availability often changes and with e-rostering, people can simply change their availability themselves or request to make changes in their availability.
The program can also recognize when a person has been scheduled too much and therefore decrease worker fatigue. After all, energized and motivated personnel works more efficiently than personnel experiencing fatigue.
Increases staff contentment
E-rostering can make staff more content with their jobs and keep morale high. Because of the interactive aspects of the program, workers can make changes in the rostering program themselves without having to sit face-to-face with a manager and explain their situation. They can make requests which can either be accepted or denied and staff will receive a notification as soon as the decision is made.
In addition, adequate planning can be quite a morale booster as well. Problems are avoided because over-scheduling and under-scheduling are monitored by the program and the workers’ skills and availability are kept in mind. There will be no frustration about too little or too many hours, as the schedule will be well-balanced and fair. Employees are much less likely to complain, not show up or show up late if their schedule is built based upon their availability.
Always have the right person at the right place
Certain jobs need to be done by people possessing the right skills. An online rostering program can keep an eye on the available jobs that need to be done and the people who have the skills to successfully do them. Imagine you work at a hospital but forget to roster a sufficient amount of doctors and nurses. That could cause a disaster and a big schmear on your company image. Avoid unnecessary damage with an e-rostering program that keeps all of these factors in mind.
